The calendars below detail the various deadlines and documents to be submitted by partner countries seeking education sector program implementation grants from GPE.
The GPE Board of Directors approved the increase in number of rounds of application submissions to four per year, instead of two in the past. So the calendar shows two dates for 2017 (September and November) and four dates in 2018 (February, May, August and November).
|Quality Assurance Review Phase I based on program outline||Date decided in consultation with LEG||Date decided in consultation with LEG|
|Requirement matrix submitted to GPE Secretariat
Submission on March 15 is encouraged, if possible
|April 17, 2017||April 17, 2017|
|ESP package submitted to the GPE Secretariat||June 1, 2017||August 1, 2017|
|Draft program document, including the variable part, submitted to the GPE Secretariat||June 21, 2017||August 21, 2017|
|Quality Assurance Review Phase II completed||July 21, 2017||September 20, 2017|
|Final application package for GPE funds submitted to the Secretariat||September 1, 2017||November 1, 2017|
|Grant and Performance Committee meeting||October 24-26, 2017||January 16-18, 2018|
|Board allocation decisions||December 5-7, 2017||to be confirmed, 2018|
|Quality Assurance Review Phase I based on program outline||Date decided in consultation with LEG||Date decided in consultation with LEG||Date decided in consultation with LEG||Date decided in consultation with LEG|
|Draft requirement matrix submitted to GPE Secretariat||August 14, 2017||November 9, 2017||January 30, 2018||April 17, 2018|
|Grant and Performance Committee meeting (reviews the requirement matrices)||October 23-25, 2017||January 23-25, 2018||April 10-12, 2018||June 26-28, 2018|
|ESP package submitted to the GPE Secretariat||November 13, 2017||February 1, 2018||May 15, 2018||August 21, 2018|
|Draft program document, including the variable part, submitted to the GPE Secretariat||November 27, 2017||February 20, 2018||June 7, 2018||September 12, 2018|
|Quality Assurance Review Phase II completed||December 22, 2017||March 20, 2018||July 6, 2018||October 10, 2018|
|Final application package for GPE funds submitted to the Secretariat||February 13, 2018||May 1, 2018||August 15, 2018||November 21, 2018|
|Grant and Performance Committee meeting||April 10-12, 2018||June 26-28, 2018||October 10-12, 2018||January 15-17, 2019|
|Board allocation decisions||June 5-7, 2018||tbd||tbd||tbd|
The GPE Secretariat would also like to highlight that, as per the calendars, the following information is required:
The requirement matrix:
A matrix summarizing the country's readiness to fulfill the below requirements should be submitted to the Secretariat as a basis for Quality Assurance Review (QAR) Phase I and also feedback from the Grant and Performance Committee.
- Requirement 1: A credible, endorsed education sector plan (ESP), or alternatively, a transitional education plan (TEP) in countries affected by fragility and conflict.
- Requirement 2: Evidence of commitment to finance the endorsed ESP or TEP. This requirement has two elements: (A) Government commitment and (B) Development partners commitment.
- Requirement 3: The availability of critical data and evidence for planning, budgeting, managing, monitoring and accountability or alternatively, a strategy to develop capacity to produce and effectively use critical data. The requirement is divided into three sub-components concerning the availability of (A) an education sector analysis, (B) basic financial and education data and (C) a system or mechanisms to monitor learning outcomes.
The ESP package consists of:
- A credible ESP/TEP, including a costed multi-year implementation plan (covering at least the first two years of the grant cycle if eligible and applying for the education sector program implementation frant (ESPIG);
- The final report on the ESP/TEP Appraisal conducted on behalf of the development partners;
- An appraisal report memo providing a brief summary of how the recommendations from the appraisal report have been addressed in the final ESP or TEP;
- The approval of the ESP/TEP by the Government, including the commitment to finance the ESP or TEP; and
- An endorsement letter by the local education group (LEG) including commitment of development partners to finance the ESP or TEP.
Draft program document and supporting documents:
The draft program document and supporting documents should be submitted to the Secretariat to facilitate the Secretariat's (QAR) process. Please note that the following documents, which should be submitted to the Secretariat:
- Draft ESPIG application form;
- Draft program document prepared for GPE funding, or other appropriate documents for budget support or pooled funds;
- Latest report on implementation or completion of previous grant where applicable;
- Joint financing agreement, where available; and
- Any other supporting documents.
Applying for GPE's variable part:
Additionally, if the country wishes to apply for the variable part of the maximum country allocation (MCA), the package submitted for the Secretariat's QAR process should also include:
- A description of the indicators and targets proposed for the results-based variable part of the MCA, as well as the theory of change and results chain describing how progress on these indicators will lead to transformational change in the areas of equity, efficiency and learning outcomes;
- Explanation of how the indicators are anchored in the ESP;
- Information on how the assessment will be done once the targets are met, including the means of verification (for example third party monitoring) and the disbursement schedule and share of disbursement by indicator;
- How the variable part disbursements will be used, e.g. integrated in sector budget support, a pooled fund, or allocated to which components or activities of the fixed part of the grant or other ESP activity. The variable part disbursements may or may not be an integral part of the fixed part activities.
- If relevant, justification for applying for an ex-ante approach for pre-approval
Final Application Package:
The final application package consists of:
- ESPIG application form
- Program document prepared for ESPIG funding or other appropriate documents for budget support or pooled funds;
- QAR Phase II memo (brief summary of how the QAR II recommendations have been addressed in the final application package); and
- Latest report on implementation or completion of ongoing/previous grant, where applicable.
For countries that have already provided the first two documents below at an earlier stage will not need to resubmit the documents a second time:
- ESP | TEP package;
- Joint sector review reports for the past two to three years, as available.
- Draft grant agreement, where applicable and if available.